PRINCE2 Product Description Template

PRINCE2: This is the full PRINCE2 Product Description Template. Here you can also download this template in MS Word format and other relevant documents: Link (PRINCE2 2017 template)

Purpose A PRINCE2 Product Description Template is used to:

  • Understand the detailed nature, purpose, function and appearance of the product.
  • Define who will use the product.
  • Identify the sources of information or supply for the product
  • Identify the level of quality required of the product.
  • Enable identification of activities to produce, review and approve the product.
  • Define the people or skills required to produce, review and approve the product.
Contents A PRINCE2 Product Description Template should cover the following topics. .

  • Purpose
  • Composition
  • Derivation
  • Format and Presentation
  • Development Skills Required
  • Quality Criteria
  • Quality Tolerance
  • Quality Method
  • Quality Skills Required
  • Quality Responsibilities
Advice A PRINCE2 Product Description Template is derived from the Product breakdown structure, The end-users of the product, Quality Management Strategy and the Configuration Management Strategy.
A Product Description can take a number of formats, including: Document, presentation slides or mind map; Entry in a project management tool.The following quality criteria should be observed:

  • The purpose of the product is clear and is consistent with other products.
  • The product is described to a level of detail sufficient to plan and manage its development.
  • The Product Description is concise yet sufficient to enable the product to be produced, reviewed and approve.
  • Responsibility for the development of the product is clearly identified.
  • Responsibility for the development of the product is consistent with the roles and responsibilities described in the project management team organization and the Quality Management Strategy.
  • The quality criteria are consistent with the project quality standards, standard checklists and acceptance criteria.
  • The quality criteria can be used to determine when the product is fit for purpose.
  • The types of quality inspection required are able to verify whether the product meets its stated quality criteria.
  • The Senior User(s) confirms that their requirements of the product, as defined in the Product Description, are accurately defined.
  • The Senior Supplier(s) confirms that the requirements of the product, as defined in the Product Description, can be achieved.
  • Identifier[1]
    Title[2]

    [1] Unique key, probably allocated by the configuration management method and likely to include the project name, item name and version number

    [2] Name by which the product is known

Purpose (This defines the purpose that the product will fulfil and who will use it. Is it a means to an end or an end in itself? It is helpful in understanding the product’s functions, size, quality, complexity, robustness etc.)
Composition (This defines the purpose that the product will fulfil and who will use it. Is it a means to an end or an end in itself? It is helpful in understanding the product’s functions, size, quality, complexity, robustness etc.)
Derivation (This defines the purpose that the product will fulfil and who will use it. Is it a means to an end or an end in itself? It is helpful in understanding the product’s functions, size, quality, complexity, robustness etc.)
Format and Presentation (The characteristics of the product – for example, if the product were a report, this would specify whether the report should be a document, presentation slides or an email)
Development Skills Required (An indication of the skills required to develop the product or a pointer to which area(s) should supply the development resources. Identification of the actual people may be left until planning the stage in which the product is to be created)

Quality Criteria[1]

Quality Tolerance[2]

Quality Method[3]

Quality Skills Required[4]

       
       
       
       
       
       
       
       
       
       
       

[1] To what quality specification must the product be produced, and what quality measurements will be applied by those inspecting the finished product? This might be
a simple reference to one or more common standards that are documented elsewhere,
or it might be a full explanation of some yardstick to be applied. If the product is to be
developed and approved in different states (e.g. dismantled machinery, moved machinery
and reassembled machinery), then the quality criteria should be grouped into those that apply for each state

[2] Details of any range in the quality criteria within which the product would be acceptable

[3] The kinds of quality method – for example, design verification, pilot, test, inspection or review – that are to be used to check the quality or functionality of the product

[4] An indication of the skills required to undertake the quality method or a pointer to which area(s) should supply the checking resources. Identification of the actual people may be left until planning the stage in which the quality inspection is to be done

Quality Responsibilities
Role Responsible Individuals
Product Producer
Product Reviewer(s)
Product Approver(s)

 

PRINCE2 Product Description Template: PRINCE2 2017 template