PRINCE2® Foundation Q&A Workbook

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By Frank Turley, PDF, 52 pages

This workbook is a set of sample PRINCE2 Foundation questions and answers, helpful for the exam candidates.

This product is part of the PRINCE2 Foundation Certification Program.

Note:This is a PDF file not a Hard Copy Book.

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Product Description

Frank Turley

Author: Frank Turley

Frank Turley is a project management author, speaker, and adviser, with more than 15 years of experience in project management. He covers both PRINCE2® and Agile concepts.

Frank is on a mission to help aspiring project managers gain practical experience. He does this through his writings, sample projects, tips, and innovative ways of teaching the PM methodologies.
You can get in touch with Frank via frank@mplaza.pm.

Management Plaza is a certified Partner of AXELOS, and a PRINCE2 Accredited Training Organization by APMG, EXIN, and PEOPLECERT.

AXELOS Certified Partner          Accredited by APMG    Accredited by EXIN    Accredited by PeopleCert

Our objective is to produce the best possible material to prepare for the PRINCE2 Foundation Exam and, of course, learn PRINCE2. We could just list lots of multiple-choice questions but this would do little to help you to prepare for the exam and improve your knowledge.

Show the sample content

5      Organization Theme

5.1   What you need to know for the Foundation Exam

You should:

  • Be able to recall the defined roles within the Organization theme.
  • Understand how this theme supports the principle defined roles & responsibilities.
  • Understand the purpose of the organization theme.
  • Know in which process the Organization theme is applied and responsible roles.
  • Know the three project interests.
  • Know how the four levels of the project management structure apply to the process model.
    • The four levels are: Corp / Program, Direction, Management and Delivery
  • Know the difference between the project stakeholders and project decisions makers.
  • Know the purpose of the Communications Management Structure.
  • Know which principle is supported by the Organization Theme.

5.2       Questions

Q1:  Which roles represent the managing and delivering levels in the project management team?

Q2: Who (which role) does the Project Manager discuss the following with: Work Packages, frequency of the Checkpoint Reports, when the products will be delivered and tolerances?

Q3:  Which role is responsible for creating (filling in) the four strategy documents including the Communications Management Strategy and when are these created (in which process)?

Q4:  What is a purpose of Project Assurance? (You just need to be aware of what this role is for.)

Q5: List just one purpose of the Communication Management Strategy? (Try to think of what it is used for. This will help you recognize the answer in a multiple choice question.)

Q6:  Which of these roles can the Project Manager also perform? (So the Project Manager can act as this role and make decisions within certain limits.)

a) Executive                               b) Project Assurance

c) Change Authority                   d) Senior User

Q7:   Can some stakeholders have roles in the Project Management Team?

Q8:  What is a purpose of the Organization theme? (Try to think of one or two keywords and remember you will just have to recognize the answer from a list in the exam.)

Q9:   Which of the following roles can the Project Manager also perform if they have the specialist skills (knowledge about the products to be produced)?

a) Senior User(s)                          b) Team Manager(s)

c) Project Assurance                    d) Quality Assurance

Q10:   List a purpose of the Change Authority (You just need to understand why this role exists.)

Q11: Which of these roles can the Project Manager NOT perform?

a) Change Authority,   b) Project Assurance,   c) Project Support,   d) Team Manager.

Q12:  Which principle does the Organization theme support? (Look at the list of principles and choose.)

Q13:  Which level is in the Project Management Structure but not the Project Management Team?

Q14:  List the three project interests (also known as the three primary stakeholders) that should always be represented in a project.

Q15:   Which of these roles must only be carried out by one person?

a)     Senior User,  b) Senior Supplier, c) Project Assurance,  d) Executive

 

5.3        Questions & Answers

Q1:  Which roles represent the managing and delivering levels in the project management team?

A1:  The managing level relates to the Project Manager and the delivering level relates to the Team Manager.  The Project Board is at the Direction Level. (See: The Project Management Team).

 

Q2:  Who (which role) does the Project Manager discuss the following with: Work Packages, frequency of the Checkpoint Reports, when the products will be delivered and tolerances?

A2:   This is the Team Manager and these topics are discussed when a Project Manager is handing over a Work Package to the Team Manager.  A Work Package can contain information on one or more products to be produced by the team.

 

Q3:  Which role is responsible for creating the four strategy documents including the Communications Management Strategy and when are these created (in which process)?

A3:   The four strategy documents are created by the Project Manager in the IP process (IP stage).

 

Q4:  What is a purpose of Project Assurance? (You just need to be aware of what this role is for.)

A4:  Project Assurance provides assurance to the Project Board that all is going OK and it is the responsibility of the Project Board to make sure this happens. Project Assurance also provides guidance to the Project Manager, e.g. corporate standards, advice, etc.

 

Q5:   List just one purpose of the Communication Management Strategy? (Try to think of what is it used for. This will help you recognize the answer in a multiple choice question.)

A5:  Here are a few purposes but if you get one, then you understand why this document is used.

  • Describe the communication methods between the project and the stakeholders
  • List the type of reports and the information they should contain
  • Document the timing states when communication activities will be done
  • Document the roles and responsibilities: Who will handle the communication?
  • Document the result of the stakeholder analysis and the information they will get

 

Q6:  Which of these roles can the Project Manager also perform? (So the Project Manager can act as this role and make decisions within certain limits.)

a) Executive                             b) Project Assurance

c) Change Authority                 d) Senior User

A6:  The Change Authority role can be delegated by the Project Board to the Project Manager.

E.g. they may be able to decide on changes within certain limits such as:

  • The cost of change request is less than €500.
  • Effect on the timescale is less than 2 days.

 

Q7:   Can some stakeholders have roles in the Project Management Team?

A7:   Yes, stakeholders are anybody that can affect or be affected by the project. This also includes the members of the Project Management Team, such as the Project Board, Project Manager and Change Authority.

 

Q8:  What is a purpose of the Organization theme? (Try to think of one or two keywords and remember you will just have to recognize the answer from a list in the exam.)

A8:   The purpose is to define and establish the project’s structure of accountability and responsibilities (the who). So the Organization theme shows how this can be done. The keywords here are: to define the projects structure of accountability and responsibilities.

 

Q9:   Which of the following roles can the Project Manager also perform if they have the specialist skills (knowledge about the products to be produced)? 

a) Senior User(s)                          b) Team Manager(s)

c) Project Assurance                   d) Quality Assurance

A9:  Team Manager: Team Managers are optional. If the Project Manager has the appropriate specialist knowledge and time, she may manage some or all of the teams directly.

 

Q10:   List a purpose of the Change Authority (You just need to understand why this role exists.)

A10:   Change Authority is the role for dealing with requests for change and off–specifications.

  • This allows the Project Board to delegate authoring for making changes to others.
  • They agree on a scale for changes and who can decide on what changes.
  • This also prevents that the Project Board is bothered with each request for change.

 

Q11: Which of these roles can the Project Manager NOT perform?

a) Change Authority,   b) Project Assurance,   c) Project Support,   d) Team Manager.

A11: The Project Manager cannot perform Project Assurance.  The Project Manager may be delegated some Change Authority power (authority) by the Project Board, e.g. can decide on changes that cost < €500.

 

Q12:  Which principle does the Organization theme support? (Look at the list of principles and choose.)

A12:  The organization supports the principle “defined roles and responsibilities”. The organization theme helps to ensure that the project has defined and agreed roles and responsibilities within an organization structure that engages the Business, User and Supplier stakeholder interests.

 

Q13:  Which level is in the Project Management Structure but not the Project Management Team?

A13:  The Corporate or Programme Management level is not part of the Project Management Team.

 

Q14:  List the three project interests (also known as the three primary stakeholders) that should always be represented in a project.

A14:  The three project interests are: Business, User and Supplier. This helps to ensure the project is correctly balanced and will deliver a useable product (output) that will be value for money.

 

Q15:   Which of these roles must only be carried out by one person?

a)     Senior User,  b) Senior Supplier, c) Project Assurance,  d) Executive.  

A15:  The Executive role is assigned to one person (one single point of accountability for the project).

Contents

  1. Introduction
  2. Introduction to PRINCE2
  3. Principles
  4. Business Case Theme
  5. Organization Theme
  6. Quality Theme
  7. Plans Theme
  8. Risk Theme
  9. Change Theme
  10. Progress Theme
  11. Starting Up a Project Process
  12. Initiating a Project Process
  13. Directing a Project Process
  14. Controlling a Stage Process
  15. Managing Product Delivery Process
  16. Closing a Project Process
  17. Summary

 

3 reviews for PRINCE2® Foundation Q&A Workbook

  1. Wagner Araujo
    5 out of 5

    :

    This is an outstanding methodology that really works.

  2. paul.lannon@gmail.com
    5 out of 5

    :

    I like this material so much. This is included in the package that I bought and this material have helped me so much. It is very well prepared and I can even use it a lot of times and review my mistakes. This makes learning a lot more easy and enjoying. Obviously I am delighted with this as I have passed the exams using all your very well prepared study materials.

  3. Galina Ilieva
    5 out of 5

    (verified owner):

    I have used the PRINCE 2 Foundation Training manual and 2 more conected to this-Q&A and introduction to the processes. I find them very useful and helpful. I like this part in the beginning of each chapter where you give example from the practice. Even with your books you do not need a course for preparation. I felt myself ready from the first day to sit for example. Thank you very much! And finally I pass the exam with 74% correct answers

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